Printing copy barcode labels

Destiny lets you print copy barcode labels either individually or by the sheet.

Important: You must have version 5.0.5 or higher of Adobe® Reader® to print barcodes.

For a list of the barcode numbers already in use, or for those available, generate a Barcode List.

How do I print a single label or labels for copies I'm adding?

How do I print several copy barcode labels?

Do I need to test them?

What's included on the label?

What label stock can I use?

How are the labels on the sheet numbered?

In what order are the copy barcode labels printed?

The printing is not centered on the label. How do I correct this?

How do I print several copy barcode labels?

To print an entire group of barcode labels, open the Library or Media page of Reports and select Barcode Labels.

To print barcode labels for existing copies, open the Used tab.
To print new barcode labels that haven't been assigned to copies yet, open the Unused tab.

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Printing used copy barcode labels

You can print copy barcode labels based on the contents of a Resource List or Copy Category, a file, list, or range, of barcode numbers, or the acquisition date and time of the copies.

Note: You cannot print barcode labels for barcodes longer than 14 characters.

If you're a district cataloger or reports manager, you can limit the printing to those copies that belong to a particular library.
Select the district or a single library from the For list.

Note: If you select the district, the printing is limited to the first 1,000 qualifying barcode labels. In addition, you cannot select by Barcode List or Barcode Range. You cannot limit by Circulation Type.
If you want more than one barcode label for each copy, change the number adjacent to Print.
Choose the way you want the labels sorted: Author/Title, Call Number/Author, Title/Author, or Date/Time.
From the Select by list, select a method for identifying the copies to include:
- [Resource] List: If you have multiple Resource Lists, select the one needing the labels.
  To review the contents of the Resource List, click .
  Note: For district catalogers and reports managers, this option is available only if you're printing labels for a single library.
- Copy Category: Select a copy category from the list.
- Barcode List: Either create a new list, or select an existing barcode file.
  To create a new list, place the cursor in the Create a barcode list box and scan the barcodes, or type them in and click . To remove a barcode number from the list, highlight it and click .
  
  To select an existing file, click Browse to locate and select your file.
- Barcode Range: Enter the starting and ending numbers of the range in the boxes. Destiny prints only barcodes that are in use; it skips any barcodes in the range that are unused.
  - You can leave both boxes blank to include all the barcodes in use in the defined barcode symbology.
  - If you leave the first box blank and enter a number in the second box, the printing includes all used barcodes up to and including the number in the second box.
  - If you enter a number in the first box and leave the second box blank, the printing includes that number and all those after it.
- Date/Time Copies Added.
If you chose Date/Time Copies Added, choose enter a beginning date and time next to From and an ending date and time next to To. Click for a calendar. Enter the time in the following format: <hour>:<minute>.
Example: 7:00
You can omit one or both of the times to have Destiny use the beginning or ending of the From and To dates, respectively.

If you chose List or Copy Category, entering a date and time is optional. If you leave it blank, Destiny ignores the dates the copies were added.
Note: Destiny skips any copies without barcode numbers (those in-transit).
To limit the labels to copies of a single material type, select one from the Material Type list.
To limit the labels to copies of one or more Circulation Types, click next to Circulation Types and select them.
To include labels for temporary copies () created in Circulation, select the Include temporary copies check box.
Select any of the check boxes to include additional information on the labels.
Barcode labels always have the scannable barcode and the eye-readable number.
Select your label stock and the starting label.
Click .
When the Report Manager opens, click View to open the report.
After positioning your label stock in the printer, use Adobe Reader's print option to print the labels.
Important: Make sure to clear the Page Handling options on Adobe's Print dialog.

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Printing unused copy barcode labels

If you're a district cataloger or reporter, select a single site from the For list.
If you want more than one barcode label for each copy, change the number adjacent to Print.
Enter the quantity of labels needed.
Enter the starting barcode number.
You can enter your highest barcode, or, if you would like to fill gaps in your number sequence, enter a lower number.
Destiny prints only barcode numbers that are not in use; it skips any barcode numbers that are used or part of a defined vendor barcode range.
To discover (and copy, if desired) your next available barcode number, click the symbology name adjacent to the Starting Barcode box.
Note: If the barcode number you enter is more than 7 characters, its symbology must match the symbology that appears in brackets. If it does not, you'll need to change the symbology in Site Configuration before generating the barcodes.
Select the Include check box to print your library or district name on the label.
Barcode labels always have the scannable barcode and the eye-readable number.
Select your label stock and the starting label.
Click .
When the Report Manager opens, click View to open the report.
After positioning your label stock in the printer, use Adobe Reader's print option to print the labels.
Important: Make sure to clear the Page Handling options on Adobe's Print dialog.

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What's included on the label?

Unused labels contain the copy's scannable barcode, the eye-readable number, and, if selected, the site name.

Used labels contain the copy's scannable barcode, the eye-readable number, and any of the four optional fields:

Site name or district name
Title (up to 20 characters)
Author (up to 20 characters)
Call number (up to 30 characters)

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In what order are the barcode labels printed?

Used labels are printed in the order you selected:

Author/Title: By author first, then by title, and then by the date the copy was added
Call Number/Author: By call number first, then by author, and then by the date the copy was added
Title/Author: By title first, then by author, and then by the date the copy was added.

Unused labels are printed in barcode number order.

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Permissions needed

To have the options to print barcode labels, you need the permissions Generate library collection reports and Access My Lists for library on the Library Materials tab of Access Levels in the Back Office.

If you have Media Manager, you need Generate media collection reports and Access My Lists for media on the Media tab.

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