Generating a weeding log

Whether you're culling obsolete and worn-out books and materials from your collection, or transferring surplus materials to another school, Destiny collects and stores information about those copies.

The Weeding Log gives you a list of those copies, grouped by the date they were weeded, deleted or transferred.

How do I create the report I need?

What information does the report include?

How is the report sorted?

What is the difference between Weeded, Deleted, and Transferred?

How can I use this report?

How do I create the report I need?

To generate the report

1. Open the Library, Media, or Textbook page of Reports and select Weeding Log.
2. Select the range for the dates that the copies were removed. Click for a calendar.
   • You can leave both boxes blank to include all copies removed.
   • If you leave the From box blank and select a date in the to box, the report includes all those removed on or before the date in the to box.
   • If you enter a date in the From box and leave the to box blank, the report includes copies removed from that date until today.
   • If you enter the same date in both boxes, the report is limited to copies removed on that one date.
3. If you are a district materials manager or reports creator, select the district, a group of schools, or an individual school from the For list.
4. To generate the report, click .

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What information does the report include?

The report groups the information by date and includes the number of copies weeded each day.
For each included copy, the report includes the following information.

For the title

• Title
• Number of copies removed
• Author
• Standard number
• Publication date

For the copy

• Call Number (for library or district media copies),
  Location (for textbooks), or
  Site name (if you're a district cataloger, reporter, or textbook manager)
• Copy barcode number
• Purchase price
• Condition (textbooks only)
• Acquisition date
• Username of the person who removed it
• Copy status at the time of removal

The totals at the bottom include the following information

• Total number of copies removed
• Number of copies deleted
• Number of copies weeded
• Number of copies transferred (if the report is generated at a site).

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How is the report sorted?

The report is sorted and grouped by the date weeded, most recent date first. It is secondarily sorted by title, then author.

If multiple copies of a particular title were removed, they are sorted by Call Number (library and district media copies) or Location (textbook copies), and then by Copy Status.

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What is the difference between Weeded, Deleted, and Transferred?

The report differentiates between the methods used to remove the copies:

Weeded: Copies that you deleted in the following pages in the Catalog on which you had the option to select the Track as weeded check box:

• Delete Copy () in Title Details
• in Title Details
• Individual Delete in Update Copies
• Batch Delete in Update Copies.

Deleted: Copies that were removed on the following pages:

• Receive in Update Copies (library materials only). (Clicking and not .)
• Export Titles when selecting to delete titles and copies after export (not available for textbooks).

Transferred: Copies sent to another site in the district. Transfers appear on the report for the site that sent the copies to the other site. On a district-wide report, however, these copies do not appear because they remain in the district.

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How can I use this report?

View this log when ordering replacement materials, creating budgets and year-end reports, or when you need to account for materials or for funds spent.

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See Also:

If you need to weed your collection, a Title & Copy List can help. You can limit the report to just the copies that haven't circulated in a while: Choose one of the Show Titles options that include copies; select the Circulation statistics and Only show copies that circulated check boxes; and limit the circulations to Less than 1 time(s) This year.

To view the checkout history for any particular copy, retrieve it in Copy Status in Circulation and click .